Electronic invoicing

Produced by a Tolley Value Added Tax expert

Value Added Tax

Guidance

This guidance note provides an overview of the requirements for businesses that will be issuing or receiving electronic invoices. Please see the UK VAT invoice requirements guidance note for more information on invoicing generally.

Issuing electronic invoices

Electronic invoicing involves the transmission and storage of invoices by electronic means. The invoice is not printed and issued as a paper document. Electronic equipment includes (this list is not exhaustive):

•
wires
•
radio transmission
•
optical technologies
•
other electromagnetic technology

SI 1995/2518, reg 13A(2); SI 1995/2518, reg A13; VATREC7000; Notice 700/63; VATA 1994, Sch 11, para 3(1)–(3); De Voil Indirect Tax Service V3.516, V7.427

Issuing electronic invoices has certain benefits including:

•
improved order tracking and audit trails
•
decreased handling costs and less likelihood of invoices being lost by the recipient
•
increased speed issuing, accessing and retrieving invoices
•
quick dispute resolution and security
•
more environmentally friendly as uses less paper
•
saves storage space as not required to keep paper copies or scan numerous invoices
•
reduced postage costs
•
improved

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